AI Voice Agent Setup (Vapi, Retell, Synthflow, Bland)

Overview

What we deliver

We design, build, and deploy AI voice agents on leading platforms so your business handles calls with consistent quality at scale.

We help B2B teams launch AI voice agents that actually hold conversations, capture data, and route to humans when needed. Our work covers the full setup on Vapi, Retell, Synthflow, and Bland, including prompt design, voice selection, telephony connections, CRM integration, and call analytics. We start by mapping your call flows, then build agents that match your brand tone and follow your business rules. Each agent is tested against real call scenarios before launch and tuned based on call recordings and transcripts. We also configure fallback paths, voicemail handling, and after-hours coverage so callers always reach the right outcome. Once live, we monitor performance and adjust prompts, scripts, and integrations to keep results steady as call volume grows. We work with sales, support, and operations teams across industries.

Fit Check

Built for teams like yours

Who it's for

B2B sales teams
Customer support teams
Healthcare practices
Real estate brokerages
Professional services firms

Pain points we solve

Missed calls outside business hours
Inconsistent call handling
High cost of staffing phone lines
Slow follow-up on inbound leads
Manual call logging in CRM

What's included

Capabilities

Everything we cover in this engagement.

Platform selection and account setup
Call flow design and scripting
Voice and persona configuration
Telephony and SIP integration
CRM and calendar connections
Prompt engineering and testing
Call analytics dashboards
Ongoing tuning and monitoring

How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Discovery

We review call types, volumes, and target outcomes.

02

Design

We map flows, scripts, and integration points.

03

Build

We configure the agent on the chosen platform.

04

Test

We run scenario tests and refine prompts.

05

Launch

We go live, monitor calls, and tune weekly.

What you get

Deliverables & outcomes

What you get

Configured voice agent on selected platform
Call flow diagrams and scripts
CRM and calendar integrations
Test call recordings and reports
Analytics dashboard
Runbook for ongoing operations

Outcomes you can expect

Higher answer rates
Faster lead response
Lower call handling cost
Consistent caller experience
Better CRM data quality

Timeline

3 to 6 weeks

Engagement

Monthly retainer, Project, Sprint

Tools we use

Vapi, Retell, Synthflow, Bland, Twilio

KPIs we track

Answer rate, Average handle time, Transfer rate, Booking rate, Cost per call

Client stories

What clients say

"

Our old site was a Frankenstein of three previous agencies. We gave them a hard launch date tied to a trade show and they actually hit it. 47 templates, full product catalog migration, no broken redirects on go-live day. Our previous vendor missed the same deadline twice. This time my phone stayed quiet on launch morning.

Marcus L.

"

We were paying three agencies and a lifecycle freelancer to argue over attribution. RevoraOps absorbed all of it in 30 days, killed our worst-performing Meta ad sets, and rebuilt the welcome flow from scratch. CAC dropped 31 percent in the first full month. Honestly the relief of having one weekly call instead of four was worth it alone.

Megan W.

Proof