Instagram DM Automation

Overview

What we deliver

We build Instagram DM automation that qualifies leads, answers FAQs, and routes high-intent conversations to your team in real time.

We design and deploy Instagram DM automation that turns your inbox into a working sales and support channel. Our team maps out conversation flows, builds the bot logic, and connects it to your CRM so every qualified lead lands in front of the right person. We handle story replies, comment-to-DM triggers, keyword detection, and follow-up sequences, all aligned with Instagram platform policies. Conversations stay on brand because we draft every reply with your tone of voice in mind. We also track which messages convert, which drop off, and where human handoff makes sense. The result is a system that responds within seconds, captures contact details, and keeps your sales team focused on closing rather than triaging. We run the build, the testing, and the optimization so you can launch with confidence and scale message volume without adding headcount.

Fit Check

Built for teams like yours

Who it's for

E-commerce brands on Instagram
Coaches and creators
D2C product companies
Service businesses
B2B teams with social pipelines

Pain points we solve

Slow response times in DMs
Missed leads from story replies
Manual FAQ handling
Lost context between channels
Unqualified inquiries reaching sales

What's included

Capabilities

Everything we cover in this engagement.

Conversation flow design
Story reply automation
Comment-to-DM triggers
Keyword detection
CRM and email integration
Lead qualification logic
Human handoff routing
Analytics and reporting

How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Discovery

We review your audience, offers, and current DM volume.

02

Flow design

We map conversation paths and qualification logic.

03

Build

We configure the bot, integrations, and copy.

04

Test and launch

We test scenarios and roll out in stages.

05

Optimize

We track results and refine flows monthly.

What you get

Deliverables & outcomes

What you get

Conversation flow diagrams
Configured DM bot
CRM integration
Reply copy library
Analytics dashboard
Handoff documentation

Outcomes you can expect

Faster response times
Higher lead capture rates
Lower support load
Cleaner CRM data
Better attribution from social

Timeline

2 to 4 weeks

Engagement

Monthly retainer, Project, Sprint

Tools we use

ManyChat, Meta Business Suite, Zapier, HubSpot, Google Sheets

KPIs we track

Response time, qualified leads, conversion rate, opt-in rate, handoff volume

Client stories

What clients say

"

We were drowning in tier-one tickets about password resets and appointment changes. They built a deflection layer on top of our help desk and kept their agents in the loop for anything sensitive. Volume to humans dropped 58 percent in two months and our patient NPS held steady. The hybrid handoff is the part most vendors get wrong. They did not.

P.M.

"

We were paying three agencies and a lifecycle freelancer to argue over attribution. RevoraOps absorbed all of it in 30 days, killed our worst-performing Meta ad sets, and rebuilt the welcome flow from scratch. CAC dropped 31 percent in the first full month. Honestly the relief of having one weekly call instead of four was worth it alone.

Megan W.

Proof