Benefits & Time Tracking Integration
Connected benefits, timekeeping, and payroll data without manual rework.
What we deliver
We integrate benefits administration and time tracking with your payroll and GL so hours, accruals, and deductions flow accurately each cycle.
We connect your time tracking, benefits administration, and payroll systems so hours worked, paid time off, and benefit deductions reconcile to the general ledger every period. Our team maps pay codes, accrual rules, and employer contributions across platforms, validates feeds against carrier files, and sets posting rules that match US GAAP, IFRS, or UK FRS expense recognition. We document the data flow, build exception reports, and train your HR and finance teams to catch issues before they reach payroll. Whether you operate under IRS, HMRC, CRA, or ATO payroll rules, we keep deductions, garnishments, and statutory contributions tied to the right cost centers. The result is fewer manual journals, cleaner labor cost reporting, and audit-ready records that hold up during year-end and benefit plan reviews. We work with your existing stack rather than forcing a rip-and-replace.
Built for teams like yours
Who it's for
- Growing employers with hourly and salaried mixed workforces
- HR leaders tired of manual data entry between systems
- Finance teams needing cleaner labor cost reporting
- Companies running multi-state or multi-country payroll
- CFOs preparing for benefit plan audits
Pain points we solve
- Disconnected payroll, HRIS, and time tracking platforms
- Manual journal entries for benefit accruals each period
- Mismatches between carrier invoices and payroll deductions
- Inaccurate PTO balances and labor cost allocations
- Audit findings on benefit plan contributions
Capabilities
Everything we cover in this engagement.
- System integration mapping and design
- Pay code and earnings code rationalization
- Benefits deduction and contribution setup
- Time tracking feed validation and exception handling
- Accrual rule configuration and testing
- GL posting rules and cost center allocation
- Carrier file reconciliation
- Documentation and staff training
Our process
A clear, predictable path from kickoff to outcomes.
Discovery
Review current systems, pay codes, and benefit plans.
Design
Map data flow and define integration rules.
Build
Configure connectors, feeds, and posting logic.
Test
Run parallel cycles and reconcile to source records.
Launch
Cut over, monitor, and train your team.
Deliverables & outcomes
What you get
- Integration design document
- Pay code and deduction mapping sheet
- Configured connectors between systems
- Reconciliation and exception reports
- Standard operating procedures
- Training materials for HR and finance
Outcomes you can expect
- Lower manual data entry and rework
- Accurate benefit accruals each period
- Reliable labor cost reporting by department
- Clean carrier reconciliations
- Audit-ready payroll and benefits records
What clients say
Our LCP was 4.8 seconds and Google was punishing us for it. They audited the build, dumped two plugins we did not need, moved hero images to a real CDN, and rewrote the critical CSS. LCP came down to 1.6 seconds within three weeks. Bounce rate on the pricing page dropped by a quarter without us touching the copy.
My books were 90 days behind and I was avoiding my accountant. They cleaned up nine months of mis-categorized Shopify and Stripe entries, set up proper rules in QuickBooks, and now my close lands on day four of every month. First time in three years I opened a P&L without wincing. Cash forecasting actually makes sense now.
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ExploreFrequently asked questions
Quick answers to the questions we hear most.
Do we need to replace our current payroll system?
How do you handle multi-state payroll?
Can you support union or prevailing wage rules?
Will this disrupt payroll runs?
Do you train our internal team?
Ready to clean up your payroll and benefits data?
Talk with our team about connecting your systems and ending manual rework.