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AI and Automation

Invoice Processing Automation

Touchless invoice capture, validation, and posting.

Overview

What we deliver

We automate invoice intake, data extraction, three-way matching, and posting to your ERP so accounts payable runs faster with fewer errors.

We build invoice processing automation that handles the full accounts payable cycle from receipt to posting. Our systems capture invoices from email, portals, and shared drives, then extract header and line-item data using OCR and large language models. We add validation against purchase orders, goods receipts, and supplier master data to enable three-way matching, and we route exceptions to approvers with clear context. Postings go directly into your ERP through native connectors or APIs, with full audit logs for every decision. We work with your AP team to encode approval policies, tax rules, and coding logic so the automation reflects how your business actually operates. The outcome is a touchless AP process for clean invoices, faster cycle times, fewer late payments, and a clear view of liabilities. Your team focuses on supplier relationships and exceptions rather than keying data and chasing approvals.

Fit Check

Built for teams like yours

Who it's for

  • Accounts payable teams
  • Shared service centers
  • Finance controllers
  • Procurement teams
  • CFOs

Pain points we solve

  • Slow invoice processing
  • Manual data entry errors
  • Missed early payment discounts
  • Approval bottlenecks
  • Limited spend visibility
What's included

Capabilities

Everything we cover in this engagement.

  • Multi-channel invoice capture
  • Header and line extraction
  • PO and receipt matching
  • Tax and coding rules
  • Approval routing
  • ERP posting
  • Exception management
  • Audit logging
How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Process review

We map current AP flow, suppliers, and ERP setup.

02

Rule design

We document matching, approval, and coding policies.

03

Build

We configure capture, extraction, and ERP integration.

04

Pilot

We run a supplier subset and measure touchless rate.

05

Scale

We expand to all suppliers with monitoring and reporting.

What you get

Deliverables & outcomes

What you get

  • Invoice automation platform
  • ERP integration
  • Approval workflow configuration
  • Exception handling dashboard
  • KPI reporting
  • Process documentation

Outcomes you can expect

  • Higher touchless processing rate
  • Lower cost per invoice
  • Faster approval cycles
  • Improved discount capture
  • Cleaner spend data
Timeline

8 to 12 weeks

Engagement

Monthly retainer, Project, Sprint

Tools we use

SAP, Oracle NetSuite, Microsoft Dynamics, Azure Document Intelligence, Power Automate

KPIs we track

Touchless rate, Cost per invoice, Days to process, Exception rate, Discount capture

Client stories

What clients say

"

Our SDRs were spending two hours a day copying lead data between Salesforce, Outreach, and a Google Sheet nobody owned. They mapped the whole flow, stitched it together in n8n, and added a dedupe step we did not even know we needed. Got 38 hours a week back across the team. The SDRs were the ones who pushed to expand it further.

Rebecca F.
"

Two weeks before our seed round we still did not have a defensible model. Their fractional CFO rebuilt our three-statement forecast, pressure-tested the assumptions, and walked me through every line before the partner meeting. We closed 1.4M on the terms we wanted. The investor specifically called out how clean the financials looked compared to the last five decks she had seen.

Hannah B.
FAQ

Frequently asked questions

Quick answers to the questions we hear most.

Which ERPs do you support?
We integrate with SAP, Oracle, NetSuite, Microsoft Dynamics, and most mid-market ERPs through APIs or native connectors.
How do you handle PO and non-PO invoices?
We support both flows with separate routing and matching logic, and we configure GL coding rules for non-PO spend.
Can it work with our existing approval hierarchy?
Yes, we replicate your approval matrix including delegation, thresholds, and conditional routing.
What about tax compliance?
We configure tax determination logic by jurisdiction and validate against your tax codes during extraction.
How quickly do we see results?
Most clients see measurable improvements in cycle time and touchless rate within the first 60 days of go-live.

Want a touchless accounts payable process?

We will assess your current AP workflow and design an automation plan with clear ROI milestones.