Non-profit Accounting

Overview

What we deliver

We deliver fund accounting, grant tracking, and donor-restricted reporting aligned with US GAAP, IFRS, and Charity Commission rules.

Non-profits face unique reporting needs across restricted funds, grants, donor designations, and program-level cost allocation. We provide fund accounting that tracks net assets with and without donor restrictions, in line with US GAAP ASC 958 for US 501(c)(3) entities, IFRS for international NGOs, and Charities SORP under UK FRS 102. Our team manages grant budgets, drawdowns, and compliance reporting for government and foundation funders, and we handle CRA T3010 prep for Canadian registered charities and ACNC reporting for Australian organizations. We allocate expenses across program, management, and fundraising functions, support Form 990 preparation, and produce board-ready financial packages. We work with QuickBooks Online for Nonprofits, Sage Intacct, Aplos, and Xero, and integrate donor platforms such as Donorbox, Blackbaud, and Salesforce NPSP. Output supports audit readiness, board governance, and funder confidence across recurring grant cycles.

Fit Check

Built for teams like yours

Who it's for

501(c)(3) public charities
Private foundations and family funds
UK registered charities
International NGOs and missions
Faith-based and community organizations

Pain points we solve

Restricted vs unrestricted fund tracking errors
Grant overspend and missed reporting deadlines
Functional expense allocation confusion
Audit findings on net asset classification
Board reports that lack program-level clarity

What's included

Capabilities

Everything we cover in this engagement.

Fund accounting setup and maintenance
Restricted and unrestricted net asset tracking
Grant budgeting, drawdown, and reporting
Functional expense allocation
Form 990 and T3010 support
Charities SORP and ACNC reporting
Donor platform integration and reconciliation
Board financial package preparation

How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Discovery

We review your funds, grants, programs, and current chart of accounts.

02

Restructure

We redesign the chart, classes, and locations to support fund and program reporting.

03

Migrate and clean

We move historical data, reclassify net assets, and align grant balances.

04

Operate

We post entries, allocate expenses, and produce monthly fund and program reports.

05

Audit and file

We support the annual audit and prepare Form 990, T3010, or SORP filings.

What you get

Deliverables & outcomes

What you get

Statement of financial position
Statement of activities by net asset class
Grant budget vs actual reports
Functional expense allocation schedule
Board financial dashboard
Form 990 or T3010 supporting workpapers

Outcomes you can expect

Accurate restricted fund tracking
On-time grant reports and renewals
Clean audit with fewer adjustments
Clear program cost insight for leadership
Stronger funder and board confidence

Timeline

3 to 6 weeks to onboard

Engagement

Monthly retainer, Project, Sprint

Tools we use

QuickBooks Online for Nonprofits, Sage Intacct, Aplos, Xero, Blackbaud

KPIs we track

Grant utilization rate, Program expense ratio, Days cash on hand, Restricted fund balance accuracy, Audit adjustments

Client stories

What clients say

"

Holiday season was about to break us. We needed 22 agents in six weeks and our internal hiring pipeline could not move that fast. They staffed it, trained on our tone guide, and ran nesting alongside our senior reps. CSAT actually went up by three points during peak. First Q4 in four years my support lead took her vacation.

Tom H.

"

We were drowning in tier-one tickets about password resets and appointment changes. They built a deflection layer on top of our help desk and kept their agents in the loop for anything sensitive. Volume to humans dropped 58 percent in two months and our patient NPS held steady. The hybrid handoff is the part most vendors get wrong. They did not.

P.M.

Proof