E-commerce Accounting (Amazon, Shopify, Stripe)

Overview

What we deliver

We reconcile marketplace payouts, track sales tax, and produce clean financials so online sellers see real margins by channel and SKU.

We handle the full accounting cycle for e-commerce sellers operating on Amazon, Shopify, Stripe, eBay, Walmart, Etsy, and multi-channel stacks. Our team reconciles gross sales, refunds, marketplace fees, advertising charges, gift cards, and chargebacks against bank deposits so the numbers in your books match the cash that hits your account. We post inventory and cost of goods sold using weighted average or FIFO under US GAAP or IFRS, support state-by-state sales tax compliance, and prepare schedules for VAT in the UK and GST in Canada and Australia. Monthly financials include channel-level profit and loss, contribution margin by SKU, and working capital views that connect inventory, payables, and merchant holdbacks. Founders and finance leads get a clean close, audit-ready records, and the visibility needed to decide on ad spend, pricing, and stock buys with confidence.

Fit Check

Built for teams like yours

Who it's for

Amazon FBA and FBM sellers
Shopify and headless commerce brands
Subscription box and DTC operators
Multi-marketplace retailers
Cross-border e-commerce companies

Pain points we solve

Marketplace payouts that never tie to the bank
Sales tax exposure across multiple states and countries
Hidden fees eating into channel margins
Inventory and COGS that drift from reality
Books that miss reserves, holdbacks, and chargebacks

What's included

Capabilities

Everything we cover in this engagement.

Payout reconciliation by marketplace
Channel-level P and L reporting
Inventory and COGS accounting
Sales tax and VAT support
Refund and chargeback tracking
Ad spend and platform fee allocation
Multi-currency bookkeeping
Monthly close and management reports

How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Onboarding

We review your stores, payment processors, and chart of accounts.

02

System setup

We connect feeds from Amazon, Shopify, Stripe, and banks into your ledger.

03

Cleanup

We restate prior periods, fix COGS, and clear reconciliation gaps.

04

Monthly close

We reconcile payouts, post journals, and issue management reports.

05

Review

We meet to walk through margins, tax exposure, and next steps.

What you get

Deliverables & outcomes

What you get

Monthly financial statements
Channel and SKU margin reports
Sales tax and VAT summaries
Inventory and COGS schedules
Payout reconciliation files
Year-end tax-ready package

Outcomes you can expect

Accurate marketplace reconciliations
Clear channel profitability
Reduced sales tax risk
Faster monthly close cycles
Audit-ready books for funding or sale

Timeline

2 to 4 weeks for cleanup, then monthly cadence

Engagement

Monthly retainer, Project, Sprint

Tools we use

QuickBooks Online, Xero, A2X, Dext, Avalara

KPIs we track

Gross margin by channel, Days inventory on hand, Reconciliation variance, Close cycle days, Sales tax accuracy

Client stories

What clients say

"

Our old site was a Frankenstein of three previous agencies. We gave them a hard launch date tied to a trade show and they actually hit it. 47 templates, full product catalog migration, no broken redirects on go-live day. Our previous vendor missed the same deadline twice. This time my phone stayed quiet on launch morning.

Marcus L.

"

Our LCP was 4.8 seconds and Google was punishing us for it. They audited the build, dumped two plugins we did not need, moved hero images to a real CDN, and rewrote the critical CSS. LCP came down to 1.6 seconds within three weeks. Bounce rate on the pricing page dropped by a quarter without us touching the copy.

Sarah K.

Proof