Real Estate & Property Accounting

Overview

What we deliver

We run accounting for landlords, syndicators, and property managers with entity, property, and unit-level reporting and lender-ready packages.

We provide property accounting for residential and commercial real estate owners, syndicators, REITs, and property management firms. Our team books rents, recoveries, CAM, expense reimbursements, and other income on the accrual basis under US GAAP, IFRS, or UK FRS 102, depending on your reporting needs. We post mortgages, escrow activity, capital improvements, depreciation, and partner distributions, then reconcile bank, trust, and security deposit accounts each month. Reporting runs at the property, entity, and portfolio level, with rent rolls tied to the general ledger, capital account roll-forwards, and budget-versus-actual views for asset managers. We also prepare schedules used by lenders for covenant testing, by the IRS, HMRC, CRA, or ATO for tax filings, and by auditors during fund audits. Owners get clean numbers they can act on and investors get statements they can rely on.

Fit Check

Built for teams like yours

Who it's for

Residential and commercial landlords
Syndicators and fund managers
Property management firms
Family offices holding real estate
Short-term rental operators

Pain points we solve

Trust and operating accounts that fall out of balance
Rent rolls that disagree with the ledger
Capital accounts and waterfalls that are hard to verify
Lender covenant reporting that runs late
Tax-ready schedules built from scratch each year

What's included

Capabilities

Everything we cover in this engagement.

Entity and property-level bookkeeping
Rent roll reconciliation
CAM and recovery accounting
Capital account maintenance
Mortgage and escrow tracking
Budget versus actual reporting
Lender and investor reporting
Year-end tax workpapers

How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Portfolio review

We map entities, properties, lenders, and current systems.

02

Chart and structure

We build a chart of accounts that supports property and entity reporting.

03

Cleanup

We restate prior periods, true up depreciation, and align rent rolls.

04

Monthly close

We post activity, reconcile accounts, and issue property and entity reports.

05

Reporting

We deliver lender, investor, and tax packages on schedule.

What you get

Deliverables & outcomes

What you get

Property-level financial statements
Consolidated entity reports
Rent roll and aged receivables
Capital account statements
Lender covenant package
Tax-ready workpapers

Outcomes you can expect

Reliable property reporting
Audit-ready capital accounts
On-time lender submissions
Cleaner investor communications
Lower year-end tax effort

Timeline

4 to 8 weeks for setup and cleanup, then monthly cadence

Engagement

Monthly retainer, Project, Sprint

Tools we use

AppFolio, Yardi, Buildium, QuickBooks Online, Xero

KPIs we track

Net operating income, Occupancy rate, Days to close, Cash on cash return, Reconciliation variance

Client stories

What clients say

"

Holiday season was about to break us. We needed 22 agents in six weeks and our internal hiring pipeline could not move that fast. They staffed it, trained on our tone guide, and ran nesting alongside our senior reps. CSAT actually went up by three points during peak. First Q4 in four years my support lead took her vacation.

Tom H.

"

Our old site was a Frankenstein of three previous agencies. We gave them a hard launch date tied to a trade show and they actually hit it. 47 templates, full product catalog migration, no broken redirects on go-live day. Our previous vendor missed the same deadline twice. This time my phone stayed quiet on launch morning.

Marcus L.

Proof