Law Firm & Trust Accounting

Overview

What we deliver

We manage trust accounts, three-way reconciliations, and law firm books with bar compliance, audit-ready records, and clean client ledgers.

Law firms operate under strict trust accounting rules, and small errors can lead to ethics complaints or audits. We handle IOLTA and pooled trust accounts, client trust ledgers, retainer tracking, and matter-level cost recovery for solo practitioners, partnerships, and mid-size firms. Our team performs monthly three-way reconciliations between the bank statement, trust ledger, and individual client balances, and we document every transfer with supporting authorization. We work within practice management platforms such as Clio, PracticePanther, LeanLaw, and CosmoLyte, and integrate them with QuickBooks Online or Xero for operating accounts. We follow state bar trust accounting rules in the US, SRA Accounts Rules in the UK, Law Society guidelines in Canada, and Legal Practitioners Act obligations in Australia. Output includes month-end trust reports, partner draws schedules, work-in-progress reporting, and clean records for bar audits or examiner reviews.

Fit Check

Built for teams like yours

Who it's for

Solo legal practitioners
Boutique litigation firms
Multi-partner law practices
Personal injury and class action firms
Estate planning and probate attorneys

Pain points we solve

Trust account out of balance with client ledgers
Missed three-way reconciliations
Commingling risk between trust and operating funds
Disorganized retainer and matter cost tracking
Bar audit findings and ethics exposure

What's included

Capabilities

Everything we cover in this engagement.

IOLTA and trust account bookkeeping
Three-way reconciliation each month
Client trust ledger maintenance
Retainer application and replenishment tracking
Matter cost and disbursement accounting
Operating account bookkeeping and payroll
WIP and unbilled time reporting
Bar audit preparation and remediation

How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Trust account review

We audit current trust balances, ledgers, and reconciliations to identify gaps.

02

System setup

We configure practice management and accounting tools with proper chart of accounts.

03

Cleanup and alignment

We correct prior errors, rebuild ledgers, and bring trust and operating books current.

04

Monthly close

We post entries, run three-way recs, and deliver matter and firm reports.

05

Audit support

We prepare workpapers and respond to bar examiner or regulator requests.

What you get

Deliverables & outcomes

What you get

Monthly three-way reconciliation reports
Client trust ledger statements
Matter cost and disbursement reports
WIP and unbilled time summary
Operating P&L and balance sheet
Bar audit workpaper package

Outcomes you can expect

Compliant trust accounting with no commingling
Clean three-way reconciliations every month
Faster matter-level profitability insight
Reduced ethics and audit risk
Partner draws and distributions on schedule

Timeline

2 to 4 weeks to onboard

Engagement

Monthly retainer, Project, Sprint

Tools we use

Clio, PracticePanther, LeanLaw, QuickBooks Online, Xero

KPIs we track

Three-way reconciliation variance, Trust ledger accuracy, WIP days, Realization rate, Matter margin

Client stories

What clients say

"

Our SDRs were spending two hours a day copying lead data between Salesforce, Outreach, and a Google Sheet nobody owned. They mapped the whole flow, stitched it together in n8n, and added a dedupe step we did not even know we needed. Got 38 hours a week back across the team. The SDRs were the ones who pushed to expand it further.

Rebecca F.

"

Holiday season was about to break us. We needed 22 agents in six weeks and our internal hiring pipeline could not move that fast. They staffed it, trained on our tone guide, and ran nesting alongside our senior reps. CSAT actually went up by three points during peak. First Q4 in four years my support lead took her vacation.

Tom H.

Proof