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Accounting & Finance

Contractor & 1099 Management

Contractor onboarding, payments, and year-end 1099 filings.

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Overview

What we deliver

We manage contractor records, classification reviews, payments, and year end information returns across the US, UK, Canada, and Australia.

We run the full contractor lifecycle for businesses that work with freelancers, agencies, and overseas vendors. Onboarding includes collection of Forms W-9, W-8BEN, W-8BEN-E, UK self employment details, CRA T4A information, and ATO ABN data, plus classification reviews to reduce misclassification risk under IRS, HMRC, CRA, and ATO guidance. We track payments by entity, currency, and project, and reconcile contractor ledgers to your accounts payable each month. At year end we prepare and file Forms 1099-NEC, 1099-MISC, 1042-S, T4A, and PAYG payment summaries with the relevant authorities and distribute copies to contractors. We also support backup withholding, TIN matching, B notices, and CIS deductions for UK construction contractors. Engagements keep your contractor records audit ready and your filings on time.

Fit Check

Built for teams like yours

Who it's for

  • Agencies and creator businesses
  • Tech companies with global contractors
  • Construction and trade firms
  • Professional services firms
  • Marketplaces and platforms

Pain points we solve

  • Missing W-9 or W-8 forms
  • Misclassification risk
  • Year end 1099 scramble
  • TIN mismatch notices
  • CIS deduction errors
What's included

Capabilities

Everything we cover in this engagement.

  • Contractor onboarding and KYC
  • W-9, W-8, T4A, ABN collection
  • Classification review
  • Payment processing and ledger
  • TIN matching and B notice support
  • 1099-NEC and 1099-MISC filing
  • 1042-S and T4A filing
  • CIS scheme administration
How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Onboard

Collect tax forms and verify identity.

02

Classify

Review status under IRS, HMRC, CRA, ATO rules.

03

Pay

Process payments and track by project.

04

Reconcile

Tie ledger totals to AP and bank records.

05

File

Prepare and submit year end information returns.

What you get

Deliverables & outcomes

What you get

  • Contractor master file
  • Signed tax forms on record
  • Monthly payment ledger
  • 1099, 1042-S, T4A filings
  • CIS monthly returns
  • Year end recipient copies

Outcomes you can expect

  • Lower misclassification risk
  • Clean year end filings
  • Fewer agency notices
  • Faster contractor onboarding
  • Audit ready records
Timeline

Two to four weeks to onboard

Engagement

Monthly retainer, Project, Sprint

Tools we use

Deel, Remote, Bill.com, QuickBooks, Xero

KPIs we track

forms on file rate, on time filing rate, TIN match rate, notice count, classification reviews completed

Client stories

What clients say

"

Our SDRs were spending two hours a day copying lead data between Salesforce, Outreach, and a Google Sheet nobody owned. They mapped the whole flow, stitched it together in n8n, and added a dedupe step we did not even know we needed. Got 38 hours a week back across the team. The SDRs were the ones who pushed to expand it further.

Rebecca F.
"

Our LCP was 4.8 seconds and Google was punishing us for it. They audited the build, dumped two plugins we did not need, moved hero images to a real CDN, and rewrote the critical CSS. LCP came down to 1.6 seconds within three weeks. Bounce rate on the pricing page dropped by a quarter without us touching the copy.

Sarah K.
Proof

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FAQ

Frequently asked questions

Quick answers to the questions we hear most.

Do you handle international contractors?
Yes. We collect W-8 forms, manage 1042-S filings, and coordinate local rules in the UK, Canada, and Australia.
Can you review contractor classification?
Yes. We assess status under IRS, HMRC, CRA, and ATO tests and flag roles that may need reclassification.
What forms do you file at year end?
We file 1099-NEC, 1099-MISC, 1042-S, T4A, and PAYG payment summaries with each authority and send copies to recipients.
Do you support the UK CIS scheme?
Yes. We verify subcontractors with HMRC, apply correct deduction rates, and file monthly CIS returns.
How do you reduce TIN mismatch notices?
We run IRS TIN matching at onboarding and resolve B notices through W-9 reissue and backup withholding when needed.

Contractor records a mess?

We onboard, pay, and file so year end is a non event.

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