Accounts Payable Management
End-to-end accounts payable that pays the right vendor, on time, every time.
What we deliver
We manage the full invoice-to-pay cycle so vendors are paid accurately, approvals are tracked, and your cash position stays under control.
We run accounts payable as a controlled process, not a scramble. From invoice capture and coding through approval routing, payment runs, and vendor statement reconciliation, we handle each step with documented controls. Our team uses OCR and rule-based coding to reduce manual entry, then routes invoices through your approval matrix before scheduling payments. We monitor due dates, capture early payment discounts where they make sense, and keep duplicate or fraudulent invoices out of the queue. Payments are reconciled back into your general ledger under US GAAP, IFRS, or UK FRS, and 1099 or CIS tracking is maintained where applicable. You get a clear view of liabilities, upcoming cash needs, and vendor relationships, plus the audit trail required for IRS, HMRC, CRA, or ATO reviews. We adapt to your existing AP tool or help you select one.
Built for teams like yours
Who it's for
- SMBs drowning in vendor invoices
- Finance teams without an AP specialist
- Multi-entity groups with shared services needs
- Companies preparing for audit
- CFOs tightening cash controls
Pain points we solve
- Late payments damaging vendor relationships
- Duplicate payments and fraud risk
- Lost invoices and broken approval trails
- Missed early payment discounts
- Surprises in monthly cash outflows
Capabilities
Everything we cover in this engagement.
- Invoice capture and OCR processing
- Three-way match against POs and receipts
- GL coding and approval routing
- Payment scheduling and execution support
- Vendor master data management
- Vendor statement reconciliation
- 1099 and CIS tracking and filing prep
- AP aging reporting and cash forecasts
Our process
A clear, predictable path from kickoff to outcomes.
Process mapping
We document your current AP flow, approval matrix, and pain points.
Tooling and rules
We configure your AP platform, coding rules, and approval workflows.
Vendor onboarding
We clean vendor master data, collect W-9 or W-8 forms, and verify bank details.
Run the cycle
We process invoices, route approvals, and prepare scheduled payment runs.
Close and report
We reconcile AP, deliver aging reports, and flag upcoming cash needs.
Deliverables & outcomes
What you get
- Processed and coded invoice ledger
- AP aging report by vendor
- Payment run schedule and remittance advices
- Reconciled vendor statements
- 1099 or CIS tracking file
- Monthly AP close package
Outcomes you can expect
- On-time payments and stronger vendor terms
- Fewer duplicate or fraudulent payments
- Visible upcoming cash outflows
- Lower audit findings on AP
- Cleaner year-end vendor reporting
What clients say
Holiday season was about to break us. We needed 22 agents in six weeks and our internal hiring pipeline could not move that fast. They staffed it, trained on our tone guide, and ran nesting alongside our senior reps. CSAT actually went up by three points during peak. First Q4 in four years my support lead took her vacation.
Two weeks before our seed round we still did not have a defensible model. Their fractional CFO rebuilt our three-statement forecast, pressure-tested the assumptions, and walked me through every line before the partner meeting. We closed 1.4M on the terms we wanted. The investor specifically called out how clean the financials looked compared to the last five decks she had seen.
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ExploreFrequently asked questions
Quick answers to the questions we hear most.
Do you actually release payments from our bank account?
How do you prevent duplicate or fraudulent invoices?
Can you handle 1099 and CIS reporting?
What if we do not have an AP platform yet?
How do you handle international vendors?
Want AP that runs without fire drills?
Let us take vendor invoices, approvals, and payment prep off your plate.