Trademark & IP Registration Support

Overview

What we deliver

We coordinate trademark searches, applications, and renewals with IP counsel and provide the financial and administrative support around them.

Our trademark and IP registration support service handles the financial, administrative, and project management side of protecting brands and intellectual property. We coordinate with licensed IP counsel to run knockout and full clearance searches with the USPTO, UKIPO, EUIPO, CIPO, and IP Australia, then manage the application workflow through publication, registration, and renewal. We track Madrid Protocol international filings, prepare Section 8 and Section 15 declarations in the US, file UK and EU renewals every ten years, and maintain a watch register for opposition deadlines. On the finance side, we capitalize qualifying costs under US GAAP, IFRS, or UK FRS 102, manage amortization schedules, and prepare documentation for transfer pricing on IP held by group entities. We do not provide legal advice, but we work with your counsel to ensure filings, payments, and records are accurate, timely, and audit-ready.

Fit Check

Built for teams like yours

Who it's for

Brand-driven consumer companies
SaaS and technology firms
Franchise systems
Multi-national groups
Design and media studios

Pain points we solve

Missed maintenance and renewal deadlines
Uncapitalized IP costs on the balance sheet
Disorganized IP portfolio records
Coordination gaps between finance and counsel
Lapsed marks across jurisdictions

What's included

Capabilities

Everything we cover in this engagement.

Trademark clearance search coordination
USPTO, UKIPO, EUIPO, CIPO, IP Australia filings
Madrid Protocol international applications
Section 8 and Section 15 declarations
Renewal calendar and maintenance filings
IP cost capitalization under GAAP, IFRS, FRS
Amortization schedule preparation
IP portfolio register and reporting

How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Portfolio audit

We catalogue marks, classes, owners, and renewal dates.

02

Search coordination

We brief counsel and run clearance searches in target jurisdictions.

03

Filing management

We track applications through office actions and publication.

04

Cost capitalization

We record qualifying costs and build amortization schedules.

05

Maintenance

We monitor renewals, declarations, and opposition windows.

What you get

Deliverables & outcomes

What you get

IP portfolio register
Trademark clearance reports
Filed applications and registration certificates
Capitalization and amortization workpapers
Renewal calendar with owner assignments
Quarterly IP status report

Outcomes you can expect

Active protection across target markets
No missed renewals or maintenance windows
Cleaner balance sheet treatment of IP
Audit-ready IP documentation
Better coordination between finance and counsel

Timeline

3 to 12 months per application from filing to registration

Engagement

Monthly retainer, Project, Sprint

Tools we use

TrademarkNow, CompuMark, Anaqua, USPTO TEAS, EUIPO eFiling

KPIs we track

Renewal on-time rate, applications filed, office actions resolved, capitalized IP value, portfolio coverage

Client stories

What clients say

"

Our SDRs were spending two hours a day copying lead data between Salesforce, Outreach, and a Google Sheet nobody owned. They mapped the whole flow, stitched it together in n8n, and added a dedupe step we did not even know we needed. Got 38 hours a week back across the team. The SDRs were the ones who pushed to expand it further.

Rebecca F.

"

Two weeks before our seed round we still did not have a defensible model. Their fractional CFO rebuilt our three-statement forecast, pressure-tested the assumptions, and walked me through every line before the partner meeting. We closed 1.4M on the terms we wanted. The investor specifically called out how clean the financials looked compared to the last five decks she had seen.

Hannah B.

Proof