ClickUp / Asana Automation

Overview

What we deliver

We configure ClickUp and Asana to create, assign, and update tasks automatically so your teams spend less time on admin and more on delivery.

We build automation inside ClickUp and Asana that removes the manual work of creating tasks, assigning owners, moving statuses, and chasing updates. We map your current workflows, identify the points where work stalls, and configure native automations, custom fields, templates, and forms to handle the repetitive steps. We also connect your project tools to email, Slack, CRM, finance, and storage systems so updates flow without copy paste. Each automation is documented and tested with your team before it goes live. We focus on workflows that have measurable volume such as client requests, internal tickets, content pipelines, and sprint planning. Our goal is a workspace that runs predictably, where managers see real status and team members get clear next actions. We hand over written runbooks and train owners so the system stays maintained after launch.

Fit Check

Built for teams like yours

Who it's for

Agencies running client work in ClickUp or Asana
Operations teams managing recurring projects
Product teams running sprints
Service businesses handling client requests
Companies migrating between tools

Pain points we solve

Manual task creation eats hours each week
Status updates are inconsistent across teams
Work falls through the cracks at handoffs
Reports do not reflect real progress
New hires struggle to follow the workflow

What's included

Capabilities

Everything we cover in this engagement.

Workflow audit and mapping
Custom field and template design
Native automation build in ClickUp or Asana
Form intake and triage rules
Status and assignment logic
Integration with Slack, email, and CRM
Dashboard and reporting setup
Training and written runbooks

How we work

Our process

A clear, predictable path from kickoff to outcomes.

01

Audit

We review current workspaces and interview team leads.

02

Design

We map target workflows and document field and rule logic.

03

Build

We configure templates, automations, and integrations in a sandbox.

04

Test

We run live scenarios with your team and refine the rules.

05

Launch

We deploy, train owners, and hand over runbooks.

What you get

Deliverables & outcomes

What you get

Workflow map and rule documentation
Configured ClickUp or Asana workspace
Form intake and templates
Automation rules and integrations
Reporting dashboard
Training session and recordings

Outcomes you can expect

Lower time spent on task admin
Consistent status across projects
Faster handoffs between teams
Clearer reporting for leadership
Reduced reliance on tribal knowledge

Timeline

3 to 6 weeks

Engagement

Monthly retainer, Project, Sprint

Tools we use

ClickUp, Asana, Zapier, Make, Slack

KPIs we track

Tasks created automatically, time saved per week, on time delivery rate, status update latency, manager reporting accuracy

Client stories

What clients say

"

We had been prototyping an AI quoting agent for nine months and could not get it past demo quality. They came in, scoped a real eval set, swapped our retrieval layer, and added guardrails for the edge cases that kept burning us. Went live in seven weeks. It now handles 41 percent of inbound quote requests without a human touching them.

Kyle A.

"

Our old site was a Frankenstein of three previous agencies. We gave them a hard launch date tied to a trade show and they actually hit it. 47 templates, full product catalog migration, no broken redirects on go-live day. Our previous vendor missed the same deadline twice. This time my phone stayed quiet on launch morning.

Marcus L.

Proof